Instructions on procedures for initial social insurance registration.
With the social insurance legal environment becoming increasingly complex and subject to frequent changes, along with increased inspections and audits by social insurance agencies, Expertis provides initial social insurance registration services to help businesses:
- Identifying and mitigating risks related to Labor, Wages, and Social Insurance.
- Understand and comply with Social Insurance laws.
- Registering for Social Insurance for the first time for the business.
The specific details of the service are as follows.
1. Initial employment records
Salary records
– Salary regulations
– Salary (STARTING 01 MONTH FROM SIGNING THE CONTRACT)
– Time sheet (if overtime is required)
Labor records
– Employment contract, related decisions
– Labor declaration
– Salary scale documents
– Job title regulations
– Labor regulations
– Collective bargaining agreement
Trade Union Profile
– Decision to establish a Trade Union (if eligible)
– Confirmation that the registration for establishing a Trade Union is incomplete.
– Trade Union seal (separate fee applies)
2. Initial Social Insurance Application
– Open social insurance records and health insurance cards.
– Labor declaration
– Trade Union Profile
– Salary scale documents
– Job title regulations
3. Loose files
– Labor regulations (Applicable when the enterprise participates in social insurance with more than 9 employees)
– Collective labor agreement (Applicable when the enterprise has more than 9 employees participating in social insurance)
See additional services: Employee payroll and Social Insurance record tracking service.
Why choose Expertis' services?
UNDERSTANDING
Expertis always listens to and understands the business realities of its clients. We share with clients and provide dedicated advice and support to help them find solutions to their problems.
PROFESSION
Expertis is a professional service provider with over 15 years of experience in auditing and consulting for domestic and international business partners.
QUALITY
Expertis boasts a strong workforce of 70 people, including the Board of Directors, a team of highly knowledgeable auditors and accountants, and experienced foreign experts.
SAVING
Expertis, with its highly skilled staff and efficient workflow, provides the most reputable and high-quality service available today, helping customers save up to 30% on costs.
Price list for initial social insurance registration services (for reference only, subject to change at any given time)
Other issues surrounding social insurance that businesses may be interested in.
1. Who is required to participate in compulsory social insurance?
Based on Articles 4, 13, 17, and 21 of Decision 595/QD-BHXH, the subjects required to participate in compulsory social insurance, health insurance, and unemployment insurance are as follows:
Workers who are Vietnamese citizens and are subject to mandatory social insurance include:
Business managers and cooperative managers receive salaries;
– Officials, civil servants, and public employees as defined by the law on officials, civil servants, and public employees;
Employees working under fixed-term employment contracts of 01 month to less than 03 months.;
- Workers under an indefinite-term employment contract, a fixed-term employment contract, a seasonal employment contract, or a contract for a specific job with a duration of at least 03 months but less than 12 months.including employment contracts signed between the employer and the legal representative of a person under 15 years of age as stipulated by labor law;
Note:
For workers who work in two or more places:
+ Social insurance and unemployment insurance contributions based on the first employment contract.
+ The health insurance premium is based on the employment contract with the highest salary.
Businesses must enroll their employees in social insurance within 30 days of signing the employment contract or work agreement, or the effective date of the recruitment decision.
Present, according to a survey by ExpertisThe most common scenario that businesses encounter is: Including too much seasonal pay is excessive. , and not in accordance with regulations This has led to a significant need to re-pay contributions for workers who are subject to mandatory social insurance.
2. Criminal liability for businesses failing to provide social insurance for their employees.
In 2019, the Vietnam Social Security issued Official Letter No. 530/BHXH-BT regarding the review, exploitation, and control of the development of social insurance participants through data provided by the tax authorities. Simultaneously, it strengthened the organization of surprise specialized inspections of social insurance contributions in 2019.
Accordingly, the Social Insurance agency will review the number of people participating in social insurance through data provided by the Tax agency, such as employee payroll records that businesses include in their expenses… (According to Official Letter No. 530/BHXH-BT – http://bhxhtphcm.gov.vn/tintuc/chitiet/3141)
After receiving data from the tax authorities, the specialized departments of the Social Insurance agencies in provinces and cities require businesses to prepare registration documents for their employees to participate in social insurance; they also urge, guide, inspect, and audit businesses if they fail to register or pay social insurance contributions incompletely or not on time.
After the deadline for businesses to register for social insurance contributions has passed, if the business still fails to do so, within the next 5 days, the social insurance agency will request relevant agencies such as the Provincial/District Police, Tax Department, Planning and Investment Department, state management agencies on labor, and representatives of the People's Committee of the commune, ward, or town where the business is located to coordinate in inviting the business to the social insurance agency for a meeting and requesting them to prepare the necessary documents for social insurance registration as prescribed.
After 10 days from the date of requesting businesses to register for social insurance contributions for their employees, if the business still refuses to pay social insurance contributions, the social insurance agencies of provinces and cities will organize unannounced specialized inspections.
In cases of serious violations by businesses, priority should be given to completing the procedures for transferring the case file to the police for investigation, prosecution, and criminal handling of the crime of evading social insurance contributions.
It is expected that by December 31st at the latest, provincial and city social insurance agencies must complete the review, exploitation, and development of the number of social insurance participants through data provided by the tax authorities. This will be accompanied by inspections of businesses that evaded or underpaid social insurance contributions for employees who were required to participate but evaded contributions from 2019 onwards.
The types of documents that need to be provided to the Social Insurance agency for verification include: employment contracts, time sheets, payrolls, salary scales, labor declarations, salary regulations, internal rules, collective bargaining agreements, trade union documents, etc. These documents must reflect the actual situation.
TO PREPARE COMPLETE DOCUMENTATION AND AVOID VIOLATION RISKS FOR BUSINESSES
CONTACT US NOW FOR ASSISTANCE WITH INITIAL SOCIAL INSURANCE REGISTRATION, LABOR RECORD MANAGEMENT, SALARY MANAGEMENT, AND SOCIAL INSURANCE MANAGEMENT.
Hotline: 0903 024 034
