On November 25, 2024, the Government issued... Decree 69/2024/ND-CP Regulations on electronic identification and authentication create an important legal basis for promoting national digital transformation and ensuring the safety and security of electronic transactions nationwide.
The implementation of this decree marks a new step forward in the management and use of electronic identification information of individuals and organizations in Vietnam.
What is electronic identification for businesses and organizations?
Organizational identification is the process of registering and verifying the legal identity of a business or organization in Vietnam, ensuring that its legal status is recognized in accordance with the law.
This process not only helps businesses operate legally but also protects the organization's interests, while building credibility and transparency in business transactions. Especially in the current context of digital transformation, electronic identification is becoming a mandatory requirement for businesses to integrate into online public service systems and comply with new legal regulations.
Why do businesses and organizations need electronic identification?
Decree 69/2024/ND-CP was issued to establish a comprehensive legal framework for electronic identification and authentication in digital transactions, helping individuals and organizations fulfill their obligations and rights in the digital environment conveniently, safely, and transparently.
→ The application of electronic identification not only simplifies administrative procedures but also enhances security in online transactions, minimizing the risk of impersonation and identity fraud, thereby promoting the development of the digital economy, digital government, and digital society.
→ Decree 69/2024/ND-CP is an important step in perfecting the legal framework for digital transformation, protecting the rights of individuals and organizations participating in electronic transactions, and enhancing the state's management capacity in cyberspace.
→ The tax sector, the finance sector, and other relevant agencies will continue to coordinate closely, promote awareness, provide guidance, and support citizens and businesses in implementing electronic identification and authentication, contributing to building a favorable business environment. healthy, equal, and safe in the digital economy.
Which businesses and organizations need to implement electronic identification?
The decree clearly specifies the subjects to which it applies, including:
- Vietnamese agencies, organizations, and citizens
- Foreign organizations and individuals Residing and operating within the territory of Vietnam, directly participating in or related to electronic identification, authentication, and electronic identity card activities.
According to the regulations, foreign-invested enterprises and foreigners are also required to register for electronic identification accounts.
What information is included in the electronic identity of an agency or organization?
1. Electronic identification information of agencies and organizations includes:
a) Identification number of the agency or organization;
b) The name of the agency or organization includes its Vietnamese name, abbreviation (if any), and foreign name (if any);
c) Date of establishment;
d) Address of the head office;
e) Tax identification number (if any);
f) Business registration number (if any);
g) Electronic identification code of the agency or organization (if any);
h) Surname, middle name and given name, personal identification number (or foreigner's identification number) of the legal representative or head of the agency or organization performing the procedure for granting electronic identification accounts to the agency or organization.
2. The identification number of an agency or organization is a unique sequence of natural numbers established by the electronic identification and authentication system to manage the electronic identity of an agency or organization.
Sequence and procedures for granting electronic identification accounts to agencies and organizations.
➡️ Step 1: Submit your application:
- The legal representative, head of the agency or organization, or a person authorized by the legal representative or head, shall use their Level 02 electronic identification account to log into the National Identification Application, provide the information as instructed, and submit a request for an electronic identification account to the agency or organization after obtaining the consent of all other legal representatives of the organization (if any).
- In case of direct submission, the legal representative, head of the agency or organization, or authorized person shall fill out the Application Form for Electronic Identification Account for the Agency or Organization according to 📝 Form TK02: Registration for Electronic Identification of Organizations and BusinessesSubmit your application at the Electronic Identification and Authentication Management Agency or the Identity Card Management Agency that is most convenient for you.
➡️ Step 2: Check and verify
- The agency responsible for electronic identification and authentication conducts checks and verifies information about agencies and organizations in the National Database on Business Registration, national databases, and other specialized databases.
- If information about an agency or organization is not yet available in the National Database on Business Registration, or other national and specialized databases, then verification of the information about the agency or organization shall be carried out.
➡️ Step 3: Announce the results
- The electronic identification and authentication management agency will notify the legal representative or head of the agency/organization performing the procedure of the results of the electronic identification account registration via the National Identification Application, the registered mobile phone number, or an email address.
- If an applicant does not meet the eligibility requirements for an electronic identity account, the electronic identity and authentication management agency will notify them in writing, via text message, or through the applicant's electronic identity account.
See also: Guide on how to register for electronic identification for organizations
1. Target audience:
All agencies and organizations are registered, and are divided into four categories:
(1) Enterprise;
(2) Cooperatives;
(3) Agencies and organizations with tax code (Not registered for business). Examples: State agencies, public service units, etc.;
(4) Remaining organizations (No business registration, cooperative registration, or tax identification number).
2. Registration method:
The head of the agency or organization can proactively register themselves or authorize another individual to do so. 02 form:
– Register online via the VNeID app or on the VNeID national identification website (https://vneid.gov.vn/)
– Register directly at the most convenient ID card management agency (provincial or district police).
📌 Method 1: Register for an electronic identity verification account for your agency or organization on the VNeID application.
Step 1: The legal representative, head of the agency or organization, or a person authorized by the legal representative or head of the agency or organization, logs in to their level 2 electronic identification account on the VNeID application => Select Organization Identification.
Step 2: On the Change Account Role screen => Select Register Organization Identity
Step 3: Verify with a passcode or fingerprint/facial recognition.
Step 4: Choose the type of organizational identity registration.
Step 5: Enter organization information.
Step 6: Verify with a passcode or fingerprint/facial recognition.
Step 7: Registration request successfully created, please review the request.
📌 Method 2: Register directly at the police station.
The legal representative, the head of the organization, or a person authorized by the legal representative or the head of the organization. (hereinafter referred to as the Organizational Electronic Identity Account Registrant) Go to the police station and provide documents about the organization and the applicant's documents, including: Citizen ID card/National ID card. If the applicant is an authorized representative, also provide a power of attorney with the confirmation of consent from the legal representative or head of the organization. (Note: The head of the organization or their authorized representative must have a Level 2 personal identification.)
Implementation timeline and roadmap
Decree 69/2024/ND-CP takes effect from the date 01/07/2024.
According to Clause 4, Article 40 of this Decree, accounts created by the National Public Service Portal and the administrative procedure resolution information systems at the ministerial and provincial levels, granted to agencies and organizations, may be used until June 30, 2025.
Therefore, from July 1st, 2025, these accounts will no longer be valid. Businesses will have to use their electronic identity account on VNeID to access and connect with administrative information systems. Without registering an identity account, businesses will face difficulties in carrying out administrative procedures, significantly impacting their business operations.
📝Reference Form TK02: Registration for Electronic Identification of Organizations and Businesses If registering directly at the Police Department.
To ensure business continuity and full compliance with current laws and regulations, Expertis advises organizations and individuals to register for identity verification accounts promptly before the deadline.
