1. Related parties (according to Decree 132/2020/ND-CP)
Related parties (hereinafter referred to as "related parties") are parties that have a relationship falling under one of the following categories:
- One party is directly or indirectly involved in the management, control, capital contribution, or investment in the other party;
- The parties are directly or indirectly subject to the management, control, capital contribution, or investment of another party.
The above-mentioned affiliated parties are specifically defined as follows:
a) One business directly or indirectly holds at least 25% of the owner's equity of the other business;
b) Both businesses have at least 25% of their owner's equity held directly or indirectly by a third party;
c) One enterprise is the largest shareholder in terms of owner's equity and directly or indirectly holds at least 10% of the total shares of the other enterprise;
d) An enterprise guarantees or lends capital to another enterprise in any form (including third-party loans secured by related-party financing and similar financial transactions) provided that the loan amount is at least 25% of the owner's equity of the borrowing enterprise and accounts for more than 50% of the total value of the borrowing enterprise's medium and long-term debts;
e) An enterprise designates a member of the executive board or controlling entity of another enterprise, provided that the number of members designated by the first enterprise accounts for more than 50% of the total number of members of the executive board or controlling entity of the second enterprise; or a member designated by the first enterprise has the authority to decide on the financial or operational policies of the second enterprise;
f) Two businesses have more than 50% of their board members or have a board member with the authority to decide on financial or business policies designated by a third party;
g) Two businesses are managed or controlled in terms of personnel, finance, and business operations by individuals who are related to one of the following: spouse; biological parents, adoptive parents, stepfather, stepmother, parents-in-law; biological children, adopted children, stepchildren of the spouse, daughter-in-law, son-in-law; siblings with the same parents, half-siblings, half-siblings; brother-in-law, sister-in-law, daughter-in-law, son-in-law of a person with the same parents or half-siblings; paternal grandparents; grandchildren; aunts, uncles, and nieces/nephews.
h) Two business establishments have a head office and permanent establishment relationship, or both are permanent establishments of a foreign organization or individual;
i) Businesses that are controlled by an individual through that individual's capital contribution to the business or direct participation in its management;
j) Other cases in which one enterprise is subject to the actual management, control, and decision-making power over the production and business activities of the other enterprise;
k) The enterprise has transactions involving the transfer or acquisition of at least 25% of the owner's capital contribution during the tax period; borrowing or lending at least 10% of the owner's capital contribution at the time of the transaction during the tax period with individuals managing or controlling the enterprise or with individuals in a relationship as stipulated in point g of this clause.
2. Classification of transactions by activity
Business activities: Buying, selling, exchanging, renting, leasing, borrowing, lending, transferring, assigning machinery, equipment, goods, and providing services;
Financial activities: Borrowing, lending, financial services, financial guarantees, and other financial companies;
Activities related to the right to use: Buying, selling, exchanging, leasing, renting, borrowing, lending, transferring, assigning tangible and intangible assets;
Collaborative activities among affiliated parties: Agreements to share resources such as joint ventures, cooperation in the utilization of human resources, and cost sharing among affiliated parties.
3. Some cases are often overlooked when self-diagnosing.
3.1. Company and branches
According to Official Letter No. 5695/CT-TTHT dated June 19, 2017, from the Ho Chi Minh City Tax Department: In cases where a company establishes a branch with independent accounting in a different province, and the company directly or indirectly participates in the management, control, capital contribution, or investment in the branch, the transactions arising between the company and the branch are related-party transactions.
Branches and companies shall declare related-party transactions along with the corporate income tax return as required.
3.2 Individual control through capital contribution
One or more businesses are controlled by an individual through that individual's capital contribution to the business or direct participation in its management.
Official document No. 46426/CT-TTHT dated July 10, 2017, from the Hanoi Tax Department:
If a company is controlled by an individual through that individual's capital contribution to the company or direct participation in the company's management, then they are considered related parties, and transactions arising (including borrowing and lending) between related parties in the course of production and business are considered related-party transactions as stipulated in the Decree.
Official document No. 43637/CT-TTHT dated June 28, 2017, from the Hanoi Tax Department:
If a company owned by individual A is controlled by another individual through that individual's capital contribution to the company or direct participation in its management, then they are considered related parties according to the guidelines in the Decree.
4. Definition of the principle that substance determines form
Currently, many countries around the world have adopted the principle of tax calculation based on the nature of the transaction, which determines the form. The application of this principle in determining the tax liability of taxpayers is one of the new developments highly appreciated by experts.
The principle of "Substance over Form" is used to analyze the business activities of taxpayers to determine the nature of related-party transactions. This serves as a basis for comparison with equivalent independent transactions, ensuring that related-party transactions accurately reflect the commercial, economic, and financial nature of transactions conducted between unrelated parties, and preventing these related-party relationships from influencing or distorting the taxpayer's tax obligations to the state budget. This principle is based on data and the actual execution of transactions between related parties, comparing them with independent transactions under similar conditions, regardless of the form of the transaction as expressed in contracts or documents between related parties. Determining the nature of the economic, financial, and commercial relationship of a related-party transaction is done through comparison and contrast with independent transactions under similar conditions.
Independent comparable entities are independent transactions between unrelated parties or businesses conducting independent transactions selected based on analysis, comparison, and identification of comparable entities to determine prices, profit margins, and profit allocation ratios in order to determine the tax obligations payable to the state budget by taxpayers, ensuring compliance with the Law on Tax Administration and the Law on Corporate Income Tax.
The tax authorities manage, inspect, and audit the related-party transaction prices of taxpayers based on the arm's length principle and the nature of the activity. The tax liability is determined by the value generated from the nature of the transaction and the taxpayer's production and business activities. They do not recognize related-party transactions that do not adhere to the arm's length principle, which reduce the taxpayer's tax liability to the state budget, and they adjust those related-party transaction prices to determine the correct tax liability.
The costs of related-party transactions that are inconsistent with the nature of independent transactions or do not contribute to generating revenue or income for the taxpayer's production and business activities are not deductible expenses when determining taxable corporate income for the period.
5. Principles of application
The expenses incurred must be consistent with the nature of the independent transaction or contribute to generating revenue and added value for the business operation.
Based on information gathered and the nature of related-party transactions, economic, commercial, and financial relationships in contracts, documents, or agreements, the tax authorities will analyze the practical business operations and functions of the taxpayer by comparing actual implementation with the contracts, documents, or agreements. Through this process, they will reassess the transactions and risks according to the arm's length principle and the principle that substance over form.
The tax authorities will assess taxes in cases where businesses conduct transactions that do not reflect their true economic nature or actual occurrence; or where businesses engage in related-party transactions without complying with regulations on tax declaration and information provision.
See more:
- Learn about transfer pricing – Part 1: Tax Base and Profit Shifting
- Learn about transfer pricing – Part 2: Transfer pricing practices of multinational companies in Vietnam
- Learn about transfer pricing – Part 4: Instructions on some aspects of the application form and documents.