Compliance with periodic reporting requirements is not only a mandatory legal obligation but also a measure of the level of compliance of FDI enterprises and foreign organizations in Vietnam.
Below is a detailed roadmap for businesses to comply with Notice No. 6933/TB-SCT issued by the Ho Chi Minh City Department of Industry and Trade on December 23, 2025.
I. Overview of the implementation roadmap
|
Subject |
Type of document |
Method |
|
Foreign Business Association |
Report on the organization and activities for the year |
|
|
Representative Office of a Foreign Trader |
Annual activity report (See sample report on the activities of foreign traders' representative offices) |
|
|
Foreign Trade Branch |
Annual activity report |
|
|
Representative Office for Foreign Trade Promotion |
Annual activity report |
|
|
Foreign-invested economic organizations |
Report on the status of goods trading activities and activities directly related to goods trading. (Form No. 13 as stipulated in Decree 09/2018/ND-CP). |
|
Reference Table of Deadlines and Methods for Implementing Periodic Activity Reports
II. Details of the subjects and scope of application
On December 23, 2025, the Ho Chi Minh City Department of Industry and Trade issued Notice No. 6933/TB-SCT regarding... Implement the periodic activity reporting regime for 2025. For certain foreign organizations and businesses operating in the city, this is a mandatory legal obligation, applied annually to serve state management in the fields of trade and investment. Businesses subject to this requirement must proactively comply with the regulations within the prescribed timeframe and in the correct format.
According to regulations, the following entities operating in Ho Chi Minh City must submit reports:
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Representative Offices and Branches of foreign merchants.
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Representative offices of foreign trade promotion organizations.
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Foreign Business Association operating legally in Vietnam.
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FDI enterprises (foreign direct investment enterprises) engaged in the trading of goods or in services directly related to the trading of goods.
III. Instructions on how to submit your application
According to the guidelines of the Ho Chi Minh City Department of Industry and Trade, businesses can choose one of the following reporting methods:
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Method 1: Submit in person or by mail: Submit directly or send by mail to the office of the Ho Chi Minh City Department of Industry and Trade (163 Hai Ba Trung Street, Xuan Hoa Ward); or
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Method 2: Send via Email (For Representative Offices and FDI Enterprises): Submit the report via email to this address. pktqt.sct@tphcm.gov.vnSet the email subject line in accordance with the guideline specified in 📥 Announcement No. 6933/TB-SCT for each target group.
Businesses should retain complete records of submitted documents to facilitate inspections and reviews when necessary.
⚠️ Note: In cases where the business has completed and submitted its 2025 activity report through the Ho Chi Minh City's Department of Industry and Trade's electronic portal. Then there is no need to resubmit the report instructed in this Announcement.
IV. Penalties for violations of activity reporting obligations
The Department of Industry and Trade regularly conducts inspections to ensure compliance with the law in the operations of foreign businesses and organizations in Vietnam within the city. In cases of failure to comply with reporting requirements, foreign businesses and organizations may be subject to administrative penalties as prescribed by law. Specifically:
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A fine ranging from 10,000,000 VND to 20,000,000 VND will be imposed. (follow Point c, Clause 1, Article 70 Decree 98/2020/ND-CP).
- Penalty: Revocation of business license. or Retail establishment license (according to Article 43 Decree 09/2018/ND-CP).
This move reflects the government's policy of tightening the management of reporting obligations for foreign businesses and organizations operating in Vietnam.
V. Advice for businesses
Periodic activity reports are one of the items frequently checked by state management agencies during the assessment of a company's compliance with the law, especially for foreign-invested enterprises.
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Preserve evidence: Always keep your postal receipt or email confirmation of successful delivery for reference in case of an inspection.
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Data review: Ensure that the figures in the report match the financial statements and actual operating conditions to avoid having to provide explanations later.
Proactive compliance not only helps mitigate legal risks but also contributes to ensuring the long-term stability of businesses operating in Vietnam.