Top 2 Best Human Resources and Social Insurance Management Services

Resolving issues in the Labor Records

1. Perform all tasks related to employee records.

» Employment contracts and related decisions for new employees arising during the month

"Vietnamese businesses must file labor reports twice a year, and foreign-owned businesses four times a year."

» Compare the salary-related expenses with the initially registered and issued Labor Regulations. If any discrepancies arise, update the Labor Regulations and re-register them.

» Compare the wage disbursements with the initially registered and issued Collective Bargaining Agreement. If any discrepancies arise, update the Collective Bargaining Agreement and re-register it.

2. Completing the Payroll File for the company

"Compare the salary-related expenses with the initially issued salary regulations; if any discrepancies arise, update the salary regulations."

» Compare the salary payments with the registered and initially issued Salary Scale + Job Title Regulations. If any discrepancies arise, update the Salary Scale + Job Title Regulations and re-register.

Check the time sheet (if there is overtime)

» Create a Public Salary Table for the Company

» Register for individual and dependent tax identification numbers (if there are any unregistered employees)

3. Closely monitor and update employee records for the company on a monthly basis.

» Create records for increases, decreases, and adjustments

"Requesting a social insurance book and health insurance card."

» Guide to monitoring trade union funds in enterprises

"Removing" risks from changes in legislation. 

In businesses, accounting or human resources departments are responsible for establishing salary scales and monitoring social insurance according to government regulations. However, with the continuous changes in social insurance law, especially the law on handling increasingly serious social insurance violations, particularly... provisions of criminal law...

With a team of highly qualified personnel and an independent, transparent working style from a specialized labor management service provider, your business can minimize risks such as:

• The risk of discrepancies between published payroll figures and actual payroll figures is included in business expenses (for corporate income tax purposes).
• Risk of labor inspection due to increased scrutiny and inspection of social insurance contributions by Vietnam Social Insurance.
• The risk of being audited regarding wages and social insurance is high because wages and social insurance are closely related.

Package 1: Social Insurance Registration Service

Social insurance registration and monitoring services encompass tasks ranging from advising on social insurance participation to preparing social insurance registration forms for businesses. This is crucial for businesses because registering employees for social insurance is mandatory (based on Decision 959/QD-BHXH dated September 9, 2015). The procedures for registering employees for social insurance are quite complex due to numerous forms, documents, and constantly updated regulations, posing difficulties for some businesses.

Furthermore, according to Resolution No. 05/2019/NQ-HĐTP of the Council of Judges of the Supreme People's Court, from September 1, 2019, the following will be implemented. Criminal prosecution will be imposed if businesses evade social insurance contributions. for employees. Therefore, registering and updating social insurance information at enterprises is one of the important tasks that needs to be carried out seriously and in accordance with the law.

Package 2: Monthly Social Insurance Monitoring Service

This service is often included with the social insurance registration service, and includes the following tasks:

✐ Create records for increases, decreases, and adjustments

✐ Claiming insurance benefits: sickness, maternity, retirement, death benefits…

✐ Update union records (if applicable)

✐ Monitoring the trade union fund at the enterprise

✐ Representing clients in explaining matters to tax authorities during inspections (fees apply separately)

See more service details: Here

Who is eligible for the social insurance and labor/wage tracking service?

This service is for all businesses facing the following situations:

• The company is currently operating but has not yet completed the procedures for initial registration of social insurance and health insurance for its employees.
• Businesses need assistance in situations such as: lost insurance records, urgent processing of maternity benefits, retirement benefits, lump-sum benefits, or unemployment benefits.
• Businesses want to fully and correctly comply with the regulations of the Social Insurance Law, avoiding the risk of being subject to retroactive collection.
• The business either lacks personnel to perform the tasks or its personnel lack experience in handling procedures and working with tax authorities.
• Businesses are still uneasy about the discrepancies between the salary used for social insurance contributions and the salary included in business expenses.
• Businesses are still unsure how to pay social insurance contributions so that salaries can be included as expenses.
• Businesses aim to optimize personnel hiring costs.

4. What are the biggest risks when businesses handle social insurance themselves?

The biggest risks a business can face are:

• Labor inspection risks
• Risk of discrepancies between the salary used for social insurance contributions and the salary included in business expenses.
• Risk of being subject to retroactive collection and penalties from the Social Insurance and Tax authorities.

5. How does Expertis' comprehensive social insurance service package benefit businesses?

By using Expertis's comprehensive social insurance service package, your company can rest assured about:

• The level of compliance with social insurance regulations by businesses is high, with no instances of retroactive collection of contributions.
• Complete all complex and difficult labor-related tasks thoroughly.
• Assess the current labor, wage, and social insurance risks of the enterprise and advise on solutions to mitigate them.
• There are always highly qualified personnel representing the company to explain matters to the Tax and Social Security authorities.
• Optimize costs and budget allocation for labor management tasks.