Service of completing accounting records

COMPLETE ACCOUNTING DOCUMENTS SERVICES

complete accounting records

Accounting record completion service helps to review accounting books, assess the status of related accounting records and complete accounting records for tax finalization, storage and management purposes. of the enterprise. 

Package tax accounting services, package tax accounting services in Ho Chi Minh City are important services for businesses.

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Understand your business's accounting records requirements

1. What is the responsibility for accounting records of the head of the enterprise?

The Enterprise Law of Vietnam stipulates that enterprises have obligations have to organize accounting work, must keep accounting books, accounting vouchers and financial statements.

Therefore, when establishing and operating an enterprise, the head of the enterprise must be responsible for organizing and maintaining the accounting system.

The specific implementation is specified in the Accounting Law of Vietnam.

2. What accounting records must a business enterprise keep?

Types of accounting documents enterprises must keep include:

1. Accounting vouchers.

2. Detailed accounting books, general accounting books.

3. Financial statements.

4. Other documents related to accounting, including types of contracts; report on the results of inventory and assessment of assets; documents related to examination, inspection and audit; records of destruction of accounting documents; decide to supplement capital from profits, distribute funds from profits; documents related to dissolution, bankruptcy, division, separation, consolidation, merger, termination of operation, transformation of ownership form, transformation of enterprise type or conversion of units; documents related to the receipt and use of funds, capital and funds; documents related to tax obligations, fees, charges and other obligations to the State and other documents.

3. In what cases do I need to complete the accounting records?

Enterprises need to review their accounting books and complete their accounting books in 3 cases as follows:

  1. It is necessary to complete the accounting records before the tax audits and audits by the tax authorities
  2. Completing their incomplete accounting records for business management purposes such as: data evaluation, accuracy, accuracy of accounting data, review of relevant documents to serve the business management.
  3. Reviewing accounting records to have a complete set of accounting records in some cases such as: handing over of management, leaving the accounting team, and dissolving the enterprise.

The results that Expertis's accounting completion service brings to customers

Ensure safety when checking tax finalization

Expertis's accounting record completion service reviews accounting books and related accounting records, prepares all necessary data to explain and check tax finalization safely and effectively.

Avoid risks related to accounting records

Unrecoverable risks usually involve a 3rd party with respect to the Accounting Documents and related Documents. Therefore, completing the complete accounting records helps to avoid risks brought by 3rd parties such as illegal invoices, absconding businesses, incomplete records that cannot be recovered.

Fulfilling the responsibilities of the head of the business

The obligation to organize the accounting system and keep 4 types of accounting documents of the head of the enterprise is fully completed, ensuring personal responsibility for the tax obligations of the enterprise.

The outstanding ability that Expertis's accounting completion service does for customers

Do it fast

In some cases, it is necessary to complete accounting books and accounting records before the deadline, with abundant human resources, professional data processing capabilities, knowledge of all kinds of software, Expertis can handle quickly. within the timeframe desired by the business.

Tax planning and consulting

Transfer accounting data to the software

Reasons to choose Expertis's accounting completion service

+ Board of Directors, team of chief accountants, experts with many years of experience in consulting for Vietnamese and foreign-invested enterprises in Vietnam.

+ More than 18 years of experience in making settlements for thousands of businesses with diverse industries.

Expertis's prestigious package of accounting services focuses on service quality and building long-term relationships with Clients.

This allows us to understand all aspects of the business and the environment in which it operates, to ensure that the work is focused on the right nature and time, making it efficient and cost-competitive. best.

Expertis's Package Accounting work standard is "Quickly - Legally - Optimizing the benefits of the business" to the needs of customers, even in special circumstances. Ensure the work takes place on schedule, with standard, timely and most beneficial documents for the business.

Personnel in charge are always experienced and professionally trained professionals that best match the specific industry of the business. They have the ability to identify and measure the risks of each industry, helping you to control them well.

+ Accurately perform the work content as agreed in the contract.

+ Prepare reports, send reports as required and on time.

+ Cooperate with customers to find solutions to problems to ensure that the interests of customers come first.

1. Completing the accounting voucher system

  • Check all input invoices, report wrong use invoices, errors, misplaced ...
  • Check the entire output invoice, notice that invoices are lost, canceled improperly, not match with sales records ...
  • Prepare and complete accounting documents, administrative documents as prescribed for input and output original documents.

2. Complete the system of detailed accounting books and general accounting books.

  • Review and systematize detailed books: Goods, liabilities, allocation, depreciation, salary...
  • Review and systematize the ledger of accounts: From type 1 to type 9.
  • Reviewing general accounting books and general diary books.
  • Check the revenue and expenses of the business, notify the error status, the validity - reasonable ...
  • Checking the goods, cost of goods to determine the situation of excess - shortage of stock; check cost of goods sold and production cost ...
  • Handling and reviewing expenses and revenue;
  • Review profit - loss.

3. Reviewing financial statements

  • Reviewing accounting books.
  • Review the income statement (profit – loss).
  • Review the submitted financial statements against accounting figures.
  • Advising on adjustments.
  • Advise to submit adjustments to financial statements (if necessary).

4. Reviewing tax returns

  • Check VAT, PIT and CIT declaration records of enterprises by month/quarter/year.
  • Checking uniformity of accounting books, financial statements and tax declaration records.
  • Assess the status of the records, advise to adjust - complete in accordance with regulations.
  • Advice on submitting adjustments to tax returns (if necessary, adjustments are required)

FAQ - Frequently asked questions about Accounting Records

“Accounting records” is a common word used to refer to all accounting records, however, the Law on Accounting does not provide for “accounting records” but rather “Accounting documents”.

It can be understood, Accounting records are accounting documents, defined as follows:

Accounting documents means accounting vouchers, accounting books, financial statements, management accounting reports, audit reports, accounting inspection reports and other accounting-related documents.

Accounting records (accounting documents) that enterprises must keep are prescribed as follows:

Accounting documents that must be archived include:

1. Accounting vouchers.

2. Detailed accounting books, general accounting books.

3. Financial statements.

4. Other documents related to accounting, including types of contracts; management accounting reports; completed project settlement documents and reports; report on the results of inventory and assessment of assets; documents related to examination, inspection, supervision and audit; records of destruction of accounting documents; decide to supplement capital from profits, distribute funds from profits; documents related to dissolution, bankruptcy, division, separation, consolidation, merger, termination of operation, transformation of ownership form, transformation of enterprise type or conversion of units; documents related to the receipt and use of funds, capital and funds; documents related to tax obligations, fees, charges and other obligations towards the State and other documents.

The retention period of accounting documents (Accounting records) has 3 levels of 5 years, 10 years and forever specified in Articles 12, 13 and 14 of Decree 174/2016/ND-CP, specifically as follows: :

Article 12: Accounting documents must be kept for at least 5 years

1. Accounting vouchers are not directly used for recording accounting books and making financial statements, such as receipts, check receipts, warehouse receipts, not stored notes in the accounting documents of the accounting department.

2. Accounting documents used for the management and administration of the accounting unit that do not directly record in accounting books and prepare financial statements.

3. In cases where accounting documents specified in Clauses 1 and 2 of this Article are required by other laws to be archived for more than 5 years, they shall be archived according to such regulations.

Article 13: Accounting documents must be kept for at least 10 years

1. Accounting vouchers used directly for recording accounting books and making financial statements, detailed lists, general tables, detailed accounting books, general accounting books, financial statements month, quarter, year of the accounting unit, finalization report, accounting self-inspection report, record of destruction of archived accounting documents and other documents directly used for recording accounting books and making reports financial statements.

2. Accounting documents related to the liquidation, assignment or sale of fixed assets; inventory results and asset assessment reports.

3. Accounting documents of the investor unit, including accounting documents of annual accounting periods and accounting documents on finalization reports of completed projects in groups B and C.

4. Accounting documents relating to the establishment, division, separation, consolidation, merger, transformation of ownership form, conversion of enterprise type or unit conversion, dissolution, bankruptcy, termination of operation project end.

5. Relevant documents at the unit such as audit files of the State Audit, inspection, examination and supervision records of competent state agencies or records of independent auditing organizations.

6. Other documents not specified in Articles 12 and 14 of this Decree.

7. Where accounting documents specified in Clauses 1, 2, 3, 4, 5, 6 of this Article are required by other laws to be archived for more than 10 years, they shall be archived according to that regulation.

Article 14: Accounting documents must be permanently archived

1. For accounting units in the field of State accounting, the accounting documents that must be permanently archived include the annual State budget total settlement report approved by the National Assembly and the local budget settlement report. approved by the People's Councils at all levels; Documents and reports on settlement of completed projects of group A, national important projects; Other accounting documents have historical properties and have important economic, security and defense meanings.

The determination of other accounting documents that must be permanently archived shall be determined by the legal representative of the accounting unit, decided by the branch or locality on the basis of determining the nature of historical data and of important economic significance. , security and defense.

2. For business activities, accounting documents must be permanently archived, including historical accounting documents, having important economic, security and national defense meanings.

The determination of accounting documents that must be permanently archived shall be decided by the head or the legal representative of the accounting unit, based on the historical and long-term significance of the documents and information to decide. for each specific case and assign it to the accounting department or another department to store it in the original form or in another form.

3. The permanent storage term must be the storage period of more than 10 years until the accounting documents are naturally destroyed.

The time for calculating the time limit for archiving accounting documents (the time for calculating the time limit for archiving accounting records) is prescribed as follows:

1. The time to calculate the archival period for accounting documents specified in Article 12, Clause 1, 2, 7 Article 13 and Article 14 of this Decree is counted from the end of the annual accounting period.

2. The time for calculating the time limit for archival of the accounting documents specified in Clause 3, Article 13 of this Decree is counted from the date the report on settlement of the completed project is approved.

3. The time to calculate the archival period for accounting documents related to the establishment of the unit shall be counted from the date of establishment; Accounting documents related to division, separation, consolidation, merger, transformation of ownership form, conversion of types are calculated from the date of division, separation, consolidation, merger, transformation of ownership form, transfer change the type; accounting documents related to dissolution, bankruptcy, operation termination, project termination shall be counted from the date of completion of procedures for dissolution, bankruptcy, operation termination or project termination; accounting documents related to audit, inspection and examination dossiers of competent agencies from the date on which the audit report or inspection and examination conclusion is issued.

Accounting books are a content of Accounting records / Accounting documents referring to the content of detailed accounting books, general accounting books.

Reviewing the accounting books by yourself, or using the Bookkeeping Review Service to complete the accounting books refers to a review to detect errors that are likely to cause accounting risks:

+ Leaving out the accounting books: In case the enterprise has documents to record the arising transactions, but it has not been recorded in the accounting books in a complete and accurate manner.

+ Errors in consolidating accounting books to prepare financial statements: In case the enterprise has fully recorded transactions but misclassified or presented incorrectly, the financial statements have not been completed. benevolent.

Financial statements is the most complex and complex report in the types of reports that businesses must submit.

Financial statements used to provide information about the financial situation, business situation and cash flows of a business, to meet the management requirements of business owners, state agencies and useful needs of users in making economic decisions.

Financial statements must provide information of a business about: Property; Liabilities must pay; Equity; Revenue, other income, production and business costs and other costs; Profit, loss and division of business results; Cash flows.

The financial statement is the report that the Director of the enterprise is responsible for the content, form, and commitment of the data is correct, truthful and reasonable, as a basis for working when the house is inspected, inspected and audited. country, is the direct responsibility of the Director and Chief Accountant of the enterprise.

Tax management department

Department of Planning and Investment licensed

Auditing agency

Banks and organizations have credit relations

Company owner

The deadline for submission of financial statements of enterprises (except state-owned enterprises) is stipulated as follows:

Private enterprises and partnerships: the deadline for submission of annual financial statements is day 30 calculated from the end of the fiscal year.

Other businesses: the deadline for submission of annual financial statements is day 90 from the end of the fiscal year.

If through the inspection, it is found that the financial statements are incorrect, Expertis will advise as follows:

  • Consulting to prepare financial statements in accordance with the accounting regime and accounting data of the unit.
  • Advising on submitting adjustments to tax authorities in accordance with the law.

Depending on each case, Expertis will advise to handle the lack of purchase invoices according to the following levels:

  • Missing due to loss of original purchase invoice due to subjective reasons: Expertis will guide you through the procedures for applying for a copy of the invoice and the procedure for notifying the loss according to regulations.
  • In case the purchase invoice is lost or destroyed due to objective reasons such as: natural disasters, floods, fires and other objective causes, Expertis will advise on the implementation of procedures for making copies in accordance with the law. In case the unit involved in the provision of accounting documents for copying has dissolved, went bankrupt or terminated its operation, the legal representative of the accounting unit that needs to make copies of the accounting documents must submit a copy of the accounting documents. set up a council and make a "Minute to determine accounting documents that cannot be copied" and take responsibility before law for such determination.
  1. In case the preparation is not complete, Expertis will advise and complete the supplement.
  2. In case it has been fully prepared, Expertis will advise to carry out the procedures specified in Article 27 of the Law on Accounting: Repair of accounting books.

Article 27. Correction of accounting books

1. When detecting errors in accounting books, they must not erase traces of incorrectly recorded information or figures, but must be corrected by one of the following three methods:

a) Writing corrections by marking a line in the wrong place and inscribing the correct number or word at the top and the chief accountant's signature next to it;

b) Writing negative numbers by recording the wrong number in red ink or writing the wrong number in parentheses, then writing down the correct number with the chief accountant's signature next to it;

c) Record the adjustment by making “adjustment documents” and insert the difference to correct.

2. If detecting errors in accounting books before submitting annual financial statements to competent State bodies, corrections must be made on the accounting books of that year.

3. In case of detecting errors in accounting books after submitting annual financial statements to competent state agencies, corrections must be made on the accounting books of the year when errors are detected and explanation of the correction required. fix this.

4. Correction of accounting books in case of recording them electronically is done by the method specified at Point c, Clause 1 of this Article.

Invoices of businesses that run away from headquarters (also known as businesses that run away from headquarters) are divided into several times to determine the legality of the sales invoices of the fleeing units exported to the enterprise:

  • Run away before invoice
  • Running away while issuing the bill
  • Run away after issuing the invoice

Expertis will advise on how to handle according to 1 of the 3 above points, and at the same time advise on legal documents proving the economic transaction of buying / selling (Contract, payment, delivery and related documents... ) to protect the legitimate interests of enterprises.

The term Tax finalization examination means that the tax administration agency conducts the order and procedures to check the accuracy of the enterprise's tax finalization declaration.

Enterprises have the right to declare and pay their own taxes, but must be responsible for their self-declaration and payment of taxes. In case of errors, enterprises will be fined depending on the severity of the behavior classification such as:

  • Delayed declaration, incorrect declaration but not missing the payable tax amount.
  • Understatement of tax amount causes a lack of tax payable.
  • Understatement of tax amount due to intentional error but not to the extent of tax evasion.
  • False declaration of tax evasion.

Tax finalization inspection is understood as the process by which the tax administration agency conducts the order and procedures to check the accuracy of the enterprise's tax finalization declaration.

Enterprises have the right to declare and pay their own taxes, but must be responsible for their self-declaration and payment of taxes. In case of errors, enterprises will be fined depending on the severity of the behavior classification such as:

  • Delayed declaration, incorrect declaration but not missing the payable tax amount.
  • Understatement of tax amount causes a lack of tax payable.
  • Understatement of tax amount due to intentional error but not to the extent of tax evasion.
  • False declaration of tax evasion.

Each act has a different level of punishment in order from less serious to serious.

Due to the self-declaration and self-filing nature of tax administration, if an enterprise detects an error before the tax authority announces the decision to examine the tax finalization, it is still entitled to make adjustments and not consider the erroneous act as a violation. violate.

Therefore, it is extremely important to review and complete the dossiers early, especially before the tax authorities announce the inspection decision, which is extremely important in reducing penalty costs and ensuring compliance with tax obligations. of the enterprise and the individual head of the enterprise.

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