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Accounting record completion services

We assist with reviewing accounting records, completing accounting documents, and filing tax returns for tax settlement purposes or for business management.

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Accounting record completion services

Bringing you peace of mind.

Avoid accounting record risks.

Having complete accounting records helps avoid risks from third parties such as illegal invoices, businesses absconding, and incomplete documentation.

Avoid tax filing risks.

Review tax records, tax returns, and related accounting documents, and prepare all necessary data to ensure a safe and effective tax audit and review process.

Safe tax settlement

We provide consulting services for tax settlement procedures and explanations, advise on optimal solutions, and protect the legal rights of businesses during tax settlement.

Accounting record review services

Accounting record completion services

Content of the service

Review & Revision

We reviewed the accounting data, including:

Review accounting procedures and record keeping for cash and bank deposits.
Review inventory reports (inflow, outflow, and stock levels).
Review fixed assets.
Review allocated prepaid expenses.
Review production costs.
Review costs on a case-by-case basis.
Review work-in-progress production costs.
Review accounts receivable and accounts payable.
Review the accounting of revenue from sales and services, unearned revenue, financial revenue, and other revenue.
Review selling expenses and administrative expenses.
Review financial costs and other expenses.
Review the transfer and accounting of profit and loss.

We will advise on necessary adjusting entries and prepare an adjusting report if any discrepancies are found.

We review tax return data, including:

Review value-added tax declarations.
Review corporate income tax returns.
Review personal income tax returns.
Review the contractor's tax declarations, if applicable.
Review business license tax declarations.

We will advise on necessary adjustments and prepare an amended tax return if there are discrepancies.

We reviewed the financial statements, including:

Review the profit and loss statement.
Review the balance sheet.
Review the cash flow statement.

We will advise on necessary adjustments and prepare adjusted financial statements if any discrepancies are found.

Explanation of tax settlement

We advise participating members on the tax settlement process and guide them through the necessary preparations.

We will represent you in providing the required documents to the tax authorities.
We also assist in processing and extracting software files and Excel soft files according to the tax authority's required templates.

We will represent you in explaining tax and accounting matters related to the settlement figures as required by the tax authorities.
We advise on and protect business data in accordance with legal regulations.
Search for and provide guidance documents on issues where there is no consensus.

We will advise businesses on the content of final settlement conclusions, explanations, and provide necessary evidence and documents to protect their legitimate rights.
We provide advice on handling post-settlement data and guidance on recording it in current accounting books.

Accounting bookkeeping services

FAQ

Top Q&A

I'm preparing for a tax audit; how can accounting record completion services help me?

Tax audit refers to the process by which the tax authorities verify the accuracy of a company's tax return.

Businesses have the right to self-declare and self-pay taxes, but they must take responsibility for their self-declaration and self-payment. In case of errors, businesses will be penalized depending on the severity of the violation, such as:

Filing late or omitting information is acceptable, but it does not result in a shortfall in the amount of tax payable.
Underreporting taxes resulted in a shortfall in tax payments.
Underreporting taxes due to intentional error, but not to the extent of tax evasion.
Making false declarations constitutes tax evasion.

Each offense has a different level of punishment, in order from least serious to serious.

Due to the self-declaration and self-payment nature of tax management, if a business discovers errors before the tax authorities announce a tax audit decision, it is still allowed to submit adjustments and the errors are not considered violations.

Therefore, implementation clean up accounting records Completing the documentation early, especially before the tax authorities announce an audit decision, is extremely important in reducing penalty costs and ensuring compliance with tax obligations for businesses and their leaders.

What should be done if an audit reveals missing input invoices?

Depending on the specific circumstances, we will advise on how to handle the issue of missing purchase invoices according to the following levels:

If the original purchase invoice is lost due to subjective reasons: Expertis will guide you through the procedures for requesting a copy of the invoice and reporting the loss as required by regulations.
In cases where purchase invoices are lost or destroyed due to objective reasons such as natural disasters, floods, fires, and other objective causes, Expertis will advise on the procedures for creating photocopies in accordance with the law. If the entity involved in providing accounting documents for photocopying has been dissolved, gone bankrupt, or ceased operations, the legal representative of the accounting entity requiring the photocopying must establish a committee and prepare a "Minutes of Determining Accounting Documents That Cannot Be Photocopied," and will be held legally responsible for that determination.

What should be done if an invoice from a business that has absconded is discovered?

Invoices from businesses that have absconded from their headquarters (also known as businesses that have abandoned their headquarters) are categorized by time to determine the legal validity of sales invoices issued by the absconding entity to the business:

They absconded before issuing the invoice.
Absconding while issuing invoices.
They absconded after issuing the invoice.

We will advise on how to handle the situation depending on one of the three time points mentioned above, and also advise on the legal documents proving the economic transaction of buying/selling (contracts, payments, delivery and receipt of goods, and related documents…) to protect the legitimate rights of the business.

What are "accounting records"?

"Accounting records" is a common term used to refer to all accounting documents; however, the Accounting Law does not define "accounting records" but rather "accounting documents".

In essence, accounting records are accounting documents, defined as follows:

Accounting documents These include accounting documents, accounting books, financial statements, management accounting reports, audit reports, accounting inspection reports, and other documents related to accounting.

What accounting records must a business maintain?

The types of accounting documents that businesses must keep include:

1. Accounting documents.

2. Detailed accounting ledger, general accounting ledger.

3. Financial statements.

4. Other documents related to accounting include various types of contracts; inventory and asset valuation reports; documents related to inspections, audits; records of destruction of accounting documents; decisions on capital supplementation from profits, distribution of funds from profits; documents related to dissolution, bankruptcy, division, separation, merger, cessation of operations, conversion of ownership form, conversion of business type or conversion of unit; documents related to the receipt and use of funds, capital, and reserves; documents related to tax, fee, and other obligations to the State and other documents.

What is the retention period for accounting records?

The retention period for accounting documents (accounting records) has three levels: 5 years, 10 years, and permanently, as stipulated in Articles 12, 13, and 14 of Decree 174/2016/ND-CP, specifically as follows:

Article 12: Accounting documents must be retained for a minimum of 5 years.

1. Accounting documents not used directly for recording accounting entries and preparing financial statements, such as receipts, payment vouchers, inventory receipts, and inventory issue vouchers, are not kept in the accounting department's file.

2. Accounting documents used for the management and operation of the accounting unit that do not directly record accounting entries and prepare financial statements.

3. In cases where accounting documents specified in Clauses 1 and 2 of this Article are required by other laws to be retained for more than 5 years, the retention shall be carried out according to those regulations.

Article 13: Accounting documents must be retained for a minimum of 10 years.

1. Accounting documents used directly for recording accounting entries and preparing financial statements, detailed summaries, detailed accounting ledgers, general accounting ledgers, monthly, quarterly, and annual financial reports of the accounting unit, final settlement reports, self-audit reports, minutes of destruction of archived accounting documents, and other documents used directly for recording accounting entries and preparing financial statements.

2. Accounting documents related to the liquidation and sale of fixed assets; reports on the results of asset inventory and valuation.

3. Accounting documents of the project owner, including accounting documents for the fiscal years and accounting documents on the final settlement report of completed projects belonging to groups B and C.

4. Accounting documents related to the establishment, division, separation, merger, acquisition, conversion of ownership form, conversion of business type or unit conversion, dissolution, bankruptcy, cessation of operations, and project completion.

5. Relevant documents at the unit, such as audit records from the State Audit Office, inspection, examination, and supervision records from competent state agencies, or records from independent auditing organizations.

6. Other documents not specified in Articles 12 and 14 of this Decree.

7. In cases where accounting documents specified in Clauses 1, 2, 3, 4, 5, and 6 of this Article are required by other laws to be stored for more than 10 years, the storage shall be carried out according to those regulations.

Article 14: Accounting documents must be stored permanently.

1. For accounting units in the field of state accounting, accounting documents that must be permanently archived include: the annual State Budget Final Settlement Report approved by the National Assembly; the Local Budget Final Settlement Report approved by People's Councils at all levels; files and final settlement reports of completed projects belonging to Group A and nationally important projects; and other accounting documents with historical value and significant economic, security, and defense implications.

The determination of other accounting documents that must be permanently archived is made by the legal representative of the accounting unit, or by the relevant industry or locality, based on the assessment of the nature of the data and its significant economic, security, and national defense implications.

2. For business operations, accounting documents must be permanently archived, including those with historical value and significant economic, security, and national defense implications.

The determination of which accounting documents must be permanently archived is made by the head or legal representative of the accounting unit, based on the historical value and long-term significance of the documents and information. This decision is made on a case-by-case basis and assigned to the accounting department or another department for archiving in original or other forms.

3. Permanent retention periods must be longer than 10 years, until the accounting documents are naturally destroyed.

Complete the accounting records.

clean up accounting records

Speed processing

When you need to complete your accounting records before a deadline, with our abundant staff, professional data processing capabilities, and expertise in various software, we can process them quickly and meet your desired deadline.

Accounting record completion services

Accounting record completion services

Bringing you peace of mind.

Avoid accounting record risks.

Avoid tax filing risks.

Safe tax settlement

Accounting record review services

Accounting record completion services

Content of the service

Review & Revision

Explanation of tax settlement

Accounting bookkeeping services

FAQ

Top Q&A

Article 12: Accounting documents must be retained for a minimum of 5 years.

Article 13: Accounting documents must be retained for a minimum of 10 years.

Article 14: Accounting documents must be stored permanently.

Complete the accounting records.

clean up accounting records

Speed ​​processing

Accounting record completion services

FREE REVIEW OF OLD RECORDS

Accounting record completion services

REVIEW AND HAND OVER OLD FILES

Speed processing