Initial tax filing procedures are a crucial step for businesses or household businesses to officially operate legally and comply with tax laws in Vietnam. Proper and complete execution of these procedures helps avoid legal risks, administrative penalties, and creates a favorable foundation for future accounting and financial operations.
Below is a detailed guide to the initial tax filing procedure according to current regulations.
1. Declare and pay the business license fee.
– Business license fees must be declared once when a taxpayer starts operating a new business, no later than the last day of the month in which business operations begin.
– In the case of a newly established business that has not yet commenced production or business activities, the business license fee must be declared within 30 days from the date of issuance of the business registration certificate or the date of issuance of the investment registration certificate and tax registration.
The deadline for paying the business license fee when starting a new business is no later than the last day of the deadline for submitting the fee declaration form.
The business license tax declaration form is the Business License Fee Declaration Form.
After commencing operations, businesses must pay their business license fees annually, no later than January 30th of each year.
2. Notification of the method for calculating value-added tax (Form 06/GTGT)
There are two methods for calculating VAT: the deduction method (using VAT invoices) and the direct method (using sales invoices).
To apply the deduction method, businesses must notify the tax authorities using form 06/GTGT; the deadline for submitting form 06/GTGT is before the deadline for submitting the first tax return.
3. Notification regarding the use of tax agent services
Taxpayers using tax procedure services through a tax agent must notify the directly managing tax authority in writing, along with a copy of the service contract certified by the taxpayer, at least 05 working days before the tax agent first performs the tax procedure tasks specified in the contract.
4. Register for a personal tax identification number.
Businesses are obligated to deduct personal income tax when paying salaries and wages to employees and to register tax identification numbers for employees (if the employees do not already have one).
Individuals who generate income from salaries and wages can authorize the income-paying entity to carry out tax registration procedures and register dependents with the tax authorities.
Registration form:
+ Application form for personal tax identification number for employees: 05-ĐK-TH-TCT (issued together with Circular No. 95/2015/TT-BTC)
+ Application form for personal tax identification number for dependents: 20-ĐK-TH-TCT (issued together with Circular No. 95/2015/TT-BTC)
5. Register for electronic transactions with the tax authorities.
Ho Chi Minh City has a fully developed information technology infrastructure, therefore businesses established in the city must declare taxes online and pay taxes electronically.
– Once a public digital signature is obtained, businesses can register for online tax declarations and pay taxes electronically at: https://nhantokhai.gdt.gov.vn/
6. Notification of the application of the depreciation method for fixed assets.
Businesses register their asset depreciation method with the tax authorities.
The initial tax filing procedure is one step. mandatory and of significant legal importance For all businesses, following the correct procedures will help ensure compliance with regulations, minimize legal risks, and create a solid foundation for financial and accounting management.
